Program
Guideline for Session Chairs
Oral Sessions
O Check the Program
Before departure for the meeting, check the program on our website (http://ictc.org) or see the final program to find the time slot for the session you are chairing.
O Pick up the Materials for Session Chair from Registration Desk
Please arrive at the registration desk about 20 minutes before the start of the session and pick up the material prepared for the session chair.
O Check the Meeting Room
Please arrive at the conference room about 15 minutes before the start of the session and familiarize yourself with the controls for lights, microphones, and a beam projector. If you encounter problems, immediately alert the session staff serving your session in the conference room. Meanwhile, you have to check the presence of individual speakers in your session.
O Introduction
At the start of the session, briefly introduce yourself and explain the timing system to the audience, and as often during the session as you think necessary.
O Time Allotment
The normal allotted time for each speaker depends upon the number of papers in your session (e.g., for 100-minute session with 5 papers, 17 minutes to present, and 3 minutes for Q&A). If possible, you may give a brief introduction of the speaker to the audience, including his or her affiliation and position, at the beginning of each presentation.
O Absent Speakers
Should a speaker fail to appear, you may proceed with the session by rearranging the presentation schedule until it is ended. If you are notified of the absence of any speaker before the session starts, please announce it to the audience. You have to report the absence of any speaker to the secretariat for conference administration at the registration desk.
O Install Zoom
If you have not Zoom software in your computer yet, install Zoom(https://zoom.us/download)
O Enter Zoom Meeting
To enter the Zoom meeting for the session, where your paper will be presented, go to online conference website (https://ictc.org/proceeding) and the day and the session on the online conference website, and click the "Zoom Link" button. You can log in the website by the registration number and e-mail. If you have not registered with ICTC, you can log in using the previously announced ID and password for the session chair.
Please try to enter the Zoom meeting 10 minutes before the session is scheduled to begin, so that you have an opportunity to create your Badge, meet the student volunteer (with name [Name] (Volunteer)) assigned to your session, and discuss any concerns you may have.
O Create your Zoom “Badge”
When in Zoom, click Participants at the bottom (if using Desktop Zoom)
In the Participants pane, hover over your name and click “More”
Click “Rename”
Enter: [Your Name] (Session 1-A Chair)
O Turn on Your Video
It is strongly recommended that you turn on your video in Zoom during the session.
Please unmute your microphone while answering questions.
O Introduce Session and Question Format
Please introduce the session, yourself, and the first talk, just like an in-person conference session. Please remind the attendees that, they can ask questions during each talk by typing into the Zoom chat window at any time, and these questions will be answered at the end of the talk.
If you have any questions to the volunteers, please use the Zoom chat window.
O Moderate Questions
Please monitor Zoom chat for any questions. If chat window is not visible on Zoom, click Chat (or More->Chat)
Try to encourage attendees to ask questions by unmuting their microphone and speak directly on Zoom. Authors should be answering the questions over audio, rather than using the chat window.
If there are no questions from the audience, you can ask a few questions about the talk yourself.
O Introduce the Next Talk
Towards the end of the Q&A session, you can introduce the next talk.
O Conclude the Session
At the end of the session, conclude the session.
Please fill out the Session Report and email it to ictc@kics.or.kr.
O Adjust Your Badge
Remove “(Session 1-A Chair)” from your name to avoid any confusions in the other sessions that you will be attending
O Enjoy the Conference!
Thank you for your service!
O Submit the Chair Report
Please fill out the Chair Report file (ICTC 2022 Session Report) and submit it to ictc@kics.or.kr via email in on-line or conference assistant in on-site.
Poster Sessions
O Check the Program
Before departure for the meeting, check the program on our website (http://ictc.org) or see the final program to find the time slot for the poster session you are chairing.
O Pick up the Materials for Poster Session Chair from Registration Desk
Please arrive at the registration desk about 20 minutes before the start of the poster session and pick up the material prepared for chairing.
O Check the Meeting Room
Please arrive at the conference room about 15 minutes before the start of the session and familiarize yourself with the controls for lights, microphones, and a beam projector. If you encounter problems, immediately alert the session staff serving your session in the conference room. Meanwhile, you have to check the presence of individual speakers in your session.
O Introduction
At the start of the poster session, you may briefly introduce yourself and announce the start of the poster session.
O Absent Presenter
Should a presenter fail to appear, you may proceed with the session without his/her poster. You have to report the absence of any presenter to the secretariat for conference administration at the registration desk.
O Install Zoom
If you have not Zoom software in your computer yet, install Zoom (https://zoom.us/download)
O Enter Zoom Meeting
To enter the Zoom meeting for the session, where your paper will be presented, go to online conference website (https://ictc.org/proceeding) and the day and the session on the online conference website, and click the "Zoom Link" button. You can log in the website by the registration number and e-mail. If you have not registered with ICTC, you can log in using the previously announced ID and password for the session chair.
Please try to enter the Zoom meeting 10 minutes before the session is scheduled to begin, so that you have an opportunity to create your Badge, meet the student volunteer (with name [Name] (Volunteer)) assigned to your session, and discuss any concerns you may have.
O Create your Zoom “Badge”
When in Zoom, click Participants at the bottom (if using Desktop Zoom)
In the Participants pane, hover over your name and click “More”
Click “Rename”
Enter: [Your Name] (Session 2-B Chair)
O Turn on Your Video
It is strongly recommended that you turn on your video in Zoom during the session.
Please unmute your microphone while answering questions.
O Monitor the Zoom Meetings
Go through all Zoom meetings and check if the authors are answering questions.
Please fill out the Session Report and email it to the ictc@kics.or.kr.
O Adjust Your Badge
Remove “(Session 1-A Chair)” from your name to avoid any confusions in the other sessions that you will be attending
O Enjoy the Conference!
Thank you for your service!
O Submit the Chair Report
Please fill out the Chair Report file (ICTC 2022 Session Report) and submit it to ictc@kics.or.kr via email in on-line or conference assistant in on-site.
Please unmute your microphone while answering questions.